Accounts Assistant

Accounts Assistant: Accounts Payable & Accounts Receivable

(6 month contract)

THE COMPANY

INNOVATE delivers secure and resilient IT infrastructure and telecommunication solutions, and provides ongoing support through our managed IT services. INNOVATE’s professional services team supports our clients across - Networking | Security | Cloud Infrastructure | Communications | Cloud Productivity.

At our very core is how INNOVATE transform technology for our customers to deliver business outcomes that power their organisation. Our clients value how we provide a secure, resilient ICT infrastructure that increases productivity and supports their business strategy.

INNOVATE are currently recruiting an  Accounts Assistant: Accounts Payable & Accounts Receivable for a 6 month contract. The Accounts Assistant will be responsible for all matters relating to accounts payable and accounts receivable as set out below. The Accounts Assistant, reporting to the Financial Controller, must achieve value for the business through unrelenting focus on cash collection, client queries and supplier invoice management.

RESPONSIBILITIES

Accounts Payable

  • Review and verify invoices
  • Enter and upload invoices into system
  • Sort, code and match invoices to purchase orders or send for approval
  • Prepare invoices for payment runs
  • Track credit card expenses and process expense reports
  • Reconcile key supplier accounts
  • Monitor accounts to ensure payments are up to date
  • Research and resolve invoice discrepancies and issues
  • Correspond with suppliers and respond to inquiries
  • Assist with month end closing

Accounts Receivable

  • Follow up on, collect and allocate receipts
  • Carry out collection and reporting activities according to specific deadlines
  • Monitor client account details for non-payments, delayed payments and other irregularities
  • Research and resolve payment and invoice discrepancies
  • Review AR aging to ensure compliance
  • Maintain client files and records
  • Follow established procedures for processing receipts, cash, etc.
  • Investigate and resolve client queries
  • Process adjustments
  • Communicate with customers via phone, email, mail or personally
  • Assist with month-end closing

REQUIREMENTS

Technical

Fully qualified IATI Accounts Technician or similar with two years’ post qualification experience in:

  • Accounts receivable and cash collection
  • Accounts payable
  • Good general accounting experience
  • Use of Sage 50 and ConnectWise ERP systems
  • Strong excel skills

Behavioural

The Accounts Assistant role requires the following set of behavioural competencies:

  • Strong administrative and reporting skills
  • Excellent interpersonal and communication skills - ability to communicate at all business levels
  • Ability to grasp new opportunities as they are presented
  • Motivation, ambition and tenacity
  • Problem solving skills
  • Strong planning and organisational skills
  • Self-starter with ability to work on own initiative
  • Must be innovative, forward-looking, dynamic, proactive and hardworking, placing standard-leading customer service at the centre of all decisions and at the top of all priorities
  • Ability to prioritise and to remain results/output orientated

To apply, please send a copy of your CV to careers@innovate.ie.